Exhibitors Information
 

New to Canberra CareersXpo?

 

Register now to become a user of our website and then make your booking for the 2017 Canberra Careers Xpo. 

 

Why the Canberra CareersXpo?

 

  • The CareersXpo has been operating for nearly 40 years and has grown in popularity and success.
  • In 2016 over 8000 students from 39 ACT and 10 NSW schools attended the CareersXpo.
  • The arrivals were spread over the two day and one night sessions of the CareersXpo.
  • There were in excess of 100 exhibitors from a broad cross section of providers including:
    • 20 Universities from Australia and New Zealand
    • 32 TAFE and other training organisations covering a wide range of professions, trades and apprenticeships
    • 3 Professional Institutes
    • 8 Government Departments (Federal and ACT)
    • 8 organisations specialising in apprenticeships
    • 6 employers from the government and private sector
    • 21 vocational, gap year, employment options and student accommodation displays
    • 20 hands-on displays of various trades
    • 10 displays in Indigenous Employment Exhibition
    • Career Guidance
  • The Exhibition is well regarded amongst Schools from the ACT & surrounding areas.
  • Is organised by the Rotary Club of Canberra City in partnership with the ACT Education Directorate.
  • Has great on-site support for Exhibitors.
  • Has friendly, committed Rotarians and other staff, to help you get the best out of the Exhibition.

 

The Rotary Club of Canberra City

Canberra CareersXpo Overview and Terms & Conditions

Aim

 

Our aim is an exhibition of quality career and employment options. Our target audience covers students, parents, teachers, careers advisers and adults looking for advice and information on career possibilities nationally, including their employment, change of employment, and future career possibilities. 

Exhibitors come from a broad cross section of providers including Federal and State Government institutions, tertiary institutions (local, interstate and overseas), employer organisations and numerous individual businesses. 

 

When

 

The Canberra CareersXpo is an annual event usually conducted on the first Wednesday and Thursday of August each year and this year, the event will be held on the 2nd & 3rd August.

Session Times are from 9.15am to 5.00pm on Wednesday and 9.15am to 2.30pm on Thursday.

 

Where

 

Currently the Exhibition Park in Canberra, on the corner of Flemington Road and Northbourne Ave, Mitchell is the site for the Canberra CareersXpo. (refer to Map)

 

Booth Fees and Booth Allocation 

 

The basic booth consists of an open partitioned area measuring 3m x 2m which costs $795.00 (inclusive of GST) to hire for the two days. Additional booths (3m x 2m ) are available at a cost of $795.00 per booth. 

Options include either 4amp or 10amp power outlet, table cover, table and chairs.

This year we are again offering a 'Maxima Exhibition stand' for a discounted price of $175 (normally $325). These will only be in designated areas shown on the floor plan. The package includes walls that are 2.4m high and are covered in steel front runner material.  Names using navy or black vinyl-cut UPPERCASE lettering into a white background, with names on all open sides. Two 150 watt track lights are provided to each booth, along with one double outlet, 4 amp capacity power.

The cost of the Maxima Exhibition stand is added to the cost of the basic booth and includes power. Add-ons include table cover, table and chairs.

We are also offering booths at a special rate of $595 in the Parkes Room for exhibitors who provide a pathway to employment.  Contact [email protected]for more information.

Catering Packs are available and there is an option to select special dietary requirements ( eg, vegetarian, gluten free, salt free, etc.). Catering packs are delivered to booths by the hospitality crew. 

We have identified 14 general categories of exhibitors and endeavour to allocate booths with similar businesses in close proximity. 

As we cannot predict how many exhibitors will register in each category, allocation of booths in particular areas cannot be guaranteed. 

 

Sessions in Seminar Rooms

 

Seminars and presentations on tertiary courses; career options; and study advice will run between 10.15am and 4.30pm on Wednesday, 2 August and from 10.00am to 2.00pm on Thursday, 3 August in the Freycinet Room in the Conference Centre. The session program will be on the website prior to the CareersXpo and will also appear in the CareersXpo supplement in the Canberra Times towards the end of July.

 

General Booth Booking Information for Exhibitors

 

Website registration, booking booth(s) and payment process 

During the booking process Exhibitors are requested to nominate the one or two categories that they think best fits their organisation. For exhibitors who have a particular booth preference there is also an option to nominate a particular booth number or booth characteristic (eg mid-row preferred, close to another Exhibitor, etc). 

The ‘first come’ principle will still apply, with booths being allocated to exhibitors in order of receipt of registration. When all booths are allocated a waiting list will be established. 

Exhibitors are encouraged to submit registrations and bookings as early as possible. Registration and booking is completed online.  The first step in the booking process provides you with a quotation. If you decide to proceed to book your booth(s) the booking system will guide you through the process. 

Exhibitors are able to select their requirements including number of booths, furniture, power and catering. The cost of the selection will automatically be generated and payment can be by credit card, bank transfer or cheque. 

Booth allocation will be made on receipt of payment.

 

Exhibitor Website and Social Media Linkage References

 

During the booking process when completing the 'Exhibitor Details' page you are encouraged to enter your web address as well as the links to your facebook and twitter accounts. Students are encouraged to visit these links prior to post the CareersXpo. 

 

Venue

 

Exhibition Park in Canberra is located on the corner of Flemington Road and Northbourne Avenue, Lyneham. (refer to Map) 

 

Parking

Complimentary free car parking is available for Exhibitors in the car park adjacent to the Conference Centre or at the rear of both the Budawang Building and Conference Centre. (refer to Map) 

 

Set-Up Times

 

Tuesday: 3.00 pm to 5.30 pm, and

Wednesday: 8.00 am to 9.00 am. 

 

Pull-down Times

 

Thursday: 2.30 pm to 5.30 pm.

Please note: The Exhibition Pavilion must be cleared of all Exhibitors equipment and gear by 5.30 pm Thursday. The security and safety of any items remaining on the premises after that time cannot be guaranteed. 

 

Access (refer to Floor Plan) 

 

Access is through the main entrance to the Exhibition Pavilion. 

Members of the Rotary Club of Canberra City will be available during the set-up and pull-down times to assist you with unloading and loading and moving into the Budawang Pavilion as quickly as possible. 

 

Courier Deliveries

 

Please note that no courier deliveries will be accepted at EPIC prior to 9.00 am on the Tuesday before the commencement of the CareersXpo. However if our consignment has to be delivered on Monday, please contact Carla Howman from EPIC on 6205 5230 for approval.

 

Restrictions within the Venue

 

Approval from the EPIC management is required before heavy equipment, vehicles and devices that use water may be taken into the Pavilion. Requests for approval should be made through the Exhibition Co-ordinator. 

 

Power

 

Power outlets are an optional extra.  Exhibitors are required to supply their own extension leads and power-boards for use within their booth. Double adaptors are not permitted. 4 Amp power points cost $60 (inclusive of GST) or $95 (inclusive of GST) for 10 amp power points. 

If booking more than one booth and you require power, consider the option of including power in one booth only and using a power board for multiple connections.

PLEASE NOTE: All electrical items, including power leads and power boards, must display a current electrical safety inspection tag. The EPIC inspection service will inspect each booth. Untagged items must be removed or be tested with an on the spot $5 fee per item. 

 

Booth Screens 

 

Booths will be provided with back screens and a 1m side screen to separate Exhibitors. In cases where more than two adjacent booths are taken by one exhibitor some side screens may be included to provide stability. Side and back screens are covered in 'Front Runner' material which can accept Velcro and pins. 

 

Tables / Chairs

 

Exhibitors are requested to indicate their requirements for tables and chairs when booking (tables are 1.8m x 750mm, folding tables).  Tables cost $15 each (inclusive of GST), table covers cost $20 each (inclusive of GST), chairs cost $5 each (inclusive of GST). 

 

Internet

 

Wi-Fi available to all Exhibitors at no charge. 

 

Booth Furniture / Fittings

 

Items of booth furniture (other than the tables and chairs provided by the Canberra CareersXpo) and specialty fittings are available through SBX Pty Ltd, the company contracted to do the booth screening. SBX have a website at www.sbx.biz and at that site you may view their catalogue of available items and services, price lists, and contact details. Exhibitors should contact SBX to make their own arrangements for any specialty fittings. 

 

Photocopying Facilities

 

A photocopier is available for short copy runs only, so please bring sufficient brochures, handouts, etc, to meet the expected demand. If you need to use the photocopier, please ask one of our volunteer helpers for assistance. A fee (20c per page) applies for this service. 

 

Insurance

 

Exhibitors are required to insure their own staff, goods and display materials and are required to produce proof of their public liability cover.  Proof of cover needs to be submitted as an attachment to [email protected]

 

Accommodation

 

A variety of accommodation is available in adjacent suburbs of Lyneham, Dickson and Watson. 

 

Exhibitors Refreshment / Rest Area

 

An Exhibitors refreshment/rest area will be available in the Conference Centre and Try'aSkills area (refer Floor Plan). 

Continuous tea and coffee will be available all day and cookies, fruit, snack bars and orange juice will be provided free of charge.  A pod coffee machine has also been installed in the Exhibitor Lounge and Budawang Building Refreshment Station, as an alternative to instant coffee, for your exclusive use.  Ring the refreshment hotline to order refreshments and have delivered to your booth.  Expresso Coffee can be ordered by ringing the Expresso hotline.

Refreshments and any catering packs (lunch boxes) ordered during the booking process will be delivered by our College hospitality students. 

 

Visitor Guide

 

A Visitor Guide will be prepared that lists exhibitors by name, by booth and by occupational group. Please book your booth(s) by 3 July to be certain of being included in the Guide. 

 

Cleaning

 

Exhibitors are responsible for cleaning their own booths. Please dispose of all rubbish in the bins provided in the Pavilion. 

 

Toilets

 

Toilets are located to the left and right of the main entrance to the Budawang Pavilion. 

 

Security

 

Security staff will be in attendance during opening hours for crowd control only. Booth security is the responsibility of the booth hirer. 

 

Café

 

The Café is located adjacent to the main entrance of the Exhibition Pavilion, where a range of sandwiches as well as hot and cold food and drinks are available for purchase. The Café is open from 9.00am until 5.00pm on Wednesday and 9.00am until 2.00pm on Thursday.